How to prepare for an Internal Audit
lf you have not done so already, please consult the FMS Audit Guidance as this will help you appreciate the bigger picture when it comes to submitting an Internal Audit Report.
Internal Audits are an essential action for determining conformity; however, they are not an end in themselves. Internal Audits are a key input to Management Reviews, which are where the organization’s top management can determine if the Facility Management System is working as intended or if corrective action or other change is necessary to meet the requirements of ISO 41001 and the needs of the demand organization (i.e. client/customers).
Follow these simple guidelines before you submit an Internal Audit Report. Doing so will ensure that your submission is in an acceptable form that can be assessed directly without delay.
Provide a representative sample of the practices and procedures in the Facility Management System Manual that have been checked and the applicable sub-clause(s) (e.g. 8.1 Operational Planning and Control and 8.3 Integrated Services).
List the documents that have been checked against the respective sub-clause(s) (e.g. 8.1 operational processes, operational plan and controlled changes) to establish their appropriateness and completeness.
Summarize your findings, draw attention to any nonconformity and corrective action needed (e.g. minor change to operational plan to reduce waiting time for reactive maintenance) and provide evidence of these actions.
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