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Forms issued in conformity with ISO 41001

These forms have been prepared for the purpose of supporting your organization’s implementation of the requirements of international standard, ISO 41001:2018, and to demonstrate how the organization conforms to this standard. As source documents, they are uncontrolled and are not subject to update notification by your organization. Copies of these documents should, however, be controlled with updates marked as such and notifications to this effect included in Internal Audit Reports and Management Reviews submitted online to FMS Audit – applies to Gold and Platinum Membership only. Click on the icon to download the relevant form.

CHANGE LOG

Record all changes to the Facility Management Manual to ensure it reflects your current practices and procedures.

ISSUES LOG

Record issues affecting your ability to satisfy the demand organization (i.e. client/customers) and its stakeholders.

RISK REGISTER

Record and assess risk events with the potential to affect your organization and its ability to satisfy the demand organization.

APPROVED SUPPLIERS

Record details of all approved suppliers and subcontractors, including consultants and associates.

RESPONSIBILITY ASSIGNMENT MATRIX

Allocate functions or activities to designated roles (e.g. responsible, accountable, consulted, supported or informed).

INVENTORY OF DOCUMENTED INFORMATION

Catalog all documented information that is relevant to the FMS for periodic review for suitability and adequacy.

INTERNAL AUDIT PROGRAM

Plan the auditing of your practices and procedures periodically to ensure that all elements are checked at least annually.

ATTRIBUTES OF DOCUMENTED INFORMATION

Listing of attributes for maintaining an inventory of documented information.

INTERNAL AUDIT REPORT

Record the practices and procedures that have been checked, your findings and any nonconformity and corrective action.

MANAGEMENT REVIEW MEETING AGENDA

Outline the business to be considered at your Management Review Meetings and provide a basis for the minutes thereof.

MANAGEMENT REVIEW

Document the scope of reviews, discuss the findings and recommend any changes to the Facility Management System.

NONCONFORMITY REPORT

Record any nonconformity and provide an initial review of its impact, root cause analysis and your proposed action(s).

CORRECTIVE ACTION REQUEST

Record the source of the request, description of the issue or problem and its root cause together with proposed action(s).

LESSONS LEARNED

Record all new insights and knowledge that can be used to improve the performance of the Facility Management System.

TRAINING AND DEVELOPMENT LOG

Record details of all education, training and development aimed at improving the competence of persons or entities.

SCOPE DEFINITION

Outline the coverage of the Facility Management System and its relationship with other management systems.

STATEMENT OF NEEDS

Record the needs of the demand organisation in rank order of importance.

STAKEHOLDER NEEDS & REQUIREMENTS

Record the interests and requirements of stakeholders and the action needed and then taken.